“Tender Executive Job Description”

A tender executive is someone who is responsible for helping organizations prepare and evaluate bids and tenders for valuable contracts. They coordinate and communicate with all the different stakeholders involved, analyze requirements of a tender and develops key solutions.

Tender Executive Responsibilities Include

• Develop Key Solutions: Study and understand the tender requirements and develop the most effective and suitable strategy and solution for the organization to submit a bid
• Manage Documents: Manage the documents provided by potential suppliers, evaluate pricing and prepare documentation for the tender
• Coordinate With Internal and External Stakeholders: Analyze tenders, coordinate efforts internally, communicate with potential and current suppliers, and negotiate their terms
• Examine Proposals: Study and review proposals and assess cost efficiency and other risks involved
• Strategize Presentation Development: Develop compelling correspondence, create impressive presentations for tender submission, and ensure compliance with tender guidelines

Job Brief

We are looking for a Tender Executive to join our team and coordinate our documentation, proposal writing and communication with suppliers and stakeholders. You should be able to use your effective solutions to process bids and generate reports. You will be responsible for administering and formulating strategies to ensure successful outcomes in tenders and submissions.

Responsibilities

• Evaluate bids and contracts: Analyze bids and contracts for price, quality and technical specifications of goods and services
• Monitor bids: Monitor the submission of bids and ensure they are accurately completed and meet the requirements of the tendering process
• Prepare reports: Prepare detailed reports and analyses on bid and contract costs
• Negotiate Contracts: Negotiate with suppliers and stakeholders to reach favorable agreements
• Use project management techniques: Utilize agile hrms project management techniques and software to effectively manage bids and tender projects

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Requirements and Skills

• Proven experience: Proven experience of 1-3 years in a tender-oriented environment, like bid writing, procurement, project management or project coordination.
• Excellent writing skills: Excellent writing skills, as well as good knowledge of grammar and punctuation.
• Strong communication skills: Excellent communication skills, both oral and written.
• Excellent organizational skills: Ability to manage tight deadlines, effectively coordinate tasks, and contribute to making difficult decisions.
• Familiarity with project management: Familiarity with project management and the associated software will be a plus.

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